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Board Minutes September 11, 2017


708 Locust St.



MINUTES OF THE REGULAR BOARD MEETING                    Monday, September 11, 2017

DISTRICT OFFICE                                                                           7:00 PM


Board Members Present:  Kelly Berkley, Russell Groenendyk, Rodney Hake, Brandi Duskie, Ces Reinert, and Denise Schoen.

Absent:  Vikki Grady

Administrators present: Superintendent, Troy Damman  Principals:  Jim Giesbrecht and Bob Becker.

President, Kelly Berkley called meeting to order at 7:02 p.m.

Ces Reinert moved and Brandi Duskie seconded the motion to approve the agenda as presented.

Motion carried ­­­­­6-0.


Ces Reinert moved and Denise Schoen seconded the motion to approve the minutes of the Regular Board Meeting, Monday, August 14, 2017.

Motion carried 6-0.


Kelly Berkley welcomed visitors.

Denise Schoen moved and Ces Reinert seconded the motion to approve the bills and payroll as presented.

Motion carried 6-0.


There was no Smoky Hill report.


Mr. Jim Giesbrecht gave the Lakeside Elementary principal’s report.  He notified the board of a fundraising event being held at Beloit Auto and Truck Plaza that has been organized by several of the elementary staff.  The Drive 4UR School event will be on Saturday, September 16th from 9 a.m. – 3 p.m.  Anyone, 18 and over, who test drives a vehicle on that day, earns $20 for the school.  He encouraged everyone to participate in this worthwhile cause.

Mr. Giesbrecht reported that 128 students were enrolled at Lakeside Elementary.  Field trips are planned for several classes which will focus more this year on exposing the kids to various career opportunities outside of their everyday environment.  This aligns with the new accreditation process outlined for Kansas schools.  Lastly, he encouraged the board members to visit the school to see how the theme “Super Heroes” has been incorporated into the classrooms, hallways, and throughout the building.

Mr. Bob Becker gave the Lakeside Jr. Sr. High School report.  He noted that the 6th graders are working to adjust to their new format of moving to and from classrooms each period and that the schedule remained unchanged from last month.  Also, he noted that some of the seniors were working as teacher aides in the elementary building.  Homecoming week is fast approaching with many activities planned.

A community service day is scheduled for Monday, Sept. 18th with various painting projects outlined for the high school students in and around the school and community.  The Downs Chamber of Commerce and Booster Club have donated money to feed the students’ lunch as well as keep them supplied with water throughout the day.  Lastly, Mr. Becker updated the board on athletic teams’ participation and upcoming sporting events.

Next on the agenda was Mr. Troy Damman’s superintendent report.  He passed on to the board that many families were very appreciative for their decision to waive textbook fees this year.  He reviewed the ELK preschool grant awarded the school and went over the guidelines of qualification for additional monies through this program.

Mr. Damman shared that there is an increasing concern for the spread of bed bugs as there was one confirmed report in our district.  He reviewed what to look for, ways to stop the spread of them as well as the importance of educating the community on awareness and what action to take if they suspect an infestation.

The Board reviewed the seniority list and also looked at options for an electronic key card entry system for the district.  The board was in favor of Mr. Damman’s suggestion to try to fund this system with grant money.

Mr. Mitch Walter of Gilmore and Bell, P.C. reviewed the resolution to adopt LPA-2017-2 and all of the legal documents concerning the lease purchase agreement and answered any questions that the board members had moving forward on the kitchen addition.

Kelly Berkley made a motion to adopt resolution LPA-2017-2 authorizing Unified School District No. 272, Mitchell, County, Kansas, to enter into a lease purchase agreement to finance the acquisition, construction, furnishing, and equipping of school building improvements;  and to approve the execution of certain documents in connection therewith. Ces Reinert seconded the motion.

Motion carried 6-0.


Ces Reinert moved and Denise Schoen seconded the motion to accept the FFA trip request to use a district vehicle, fuel and sponsor’s meals for the National FFA Convention October 25- 29.

Motion carried 6-0.


Brandi Duskie moved and Denise Schoen seconded the motion to Adopt the 2017-18 school budget as presented.

Motion carried 6-0.


Russell Groenendyk moved and Brandi Duskie seconded the motion to approve Option #2 plus 6 additional lights in the high school gym from B Electric for $21,354.32.

Motion carried 6-0.


            Other bids:      TK Electric                  $29,788.44

                                    Heineken Electric        $32,690.00


Kelly Berkley moved and Russell Groenendyk seconded the motion to approve the Geisler Roofing bid for $60,480.00. (includes existing roof removal)

Motion carried 6-0.


            Other bids:  Roofmasters Roofing & Sheet Metal Co., Inc.  $83,675.00 (includes existing roof removal)

                                ECO SOLUTIONS, INC.                                  $43,507.00 (does not include existing roof                                                                                                                                     removal)

Kelly Berkley moved and Russell Groenendyk seconded the motion to go into executive session to discuss administrative contracts pursuant to non-elected personnel exception under KOMA with the board members present and the open meeting will resume in the board room at 9:10 p.m.

Motion carried 6-0.


The meeting returned to open session at 9:10 p.m.

Kelly Berkley moved and Ces Reinert seconded the motion to adjourn.

Motion carried 6-0.


Meeting adjourned at 9:13 p.m.







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Waconda USD 272708 Locust StreetCawker City, KS  67430

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